Skip to content

Adding a Board Meeting Entry

How to add the board meeting minutes on the GSDC Board Meetings page.

All board meetings for the year in question are typically added to the page at start of the year even if the minutes aren’t available yet. Before creating a new entry, please check if the board meeting exists on the page.

1) Click on “Board Meetings” link in the left navigation.

2) Begin by checking if the board meeting you need to create/update exists in the list.

If it exists in the list, hover over it and click on the date or the word “Edit”.

If it doesn’t exist in the list, click on “Add New” at the top of the page.

3) Begin by adding a title. The title, by default, is used to identify the entry in the system because it is not typically displayed on the GSDC Board Meetings page except in one specific situation. That is when the entry needs a title that is not an exact date. (i.e. January, Annual General Meeting)

Therefore, unless the title needs to use custom text, enter the date of the meeting as the title so it can be easily identified for anyone update the site.

4) Set the meeting date. By default, this is used as the text displayed for the entry under the Meeting Date column. This field is also used to order the meetings on the page chronologically.

5) Check the “Use title for meeting date” field if you want to display the title of the post instead of the date from the previous Meeting Date field.

6) Use the Minutes field dropdown to set the text that is displayed under the Minutes column. Here are the available options.

  • Minutes: This field value is used when the board meeting minutes are available. It will also display the “Minutes Link” field below to set a URL to the board meeting PDF.
  • No meeting
  • Cancelled due to COVID-19
  • Other: This will display the “Custom minute text” field in order to enter your own custom text for this column.
  • Unavailable: This will leave the column value blank.

7) If you selected “Minutes” or “Other”, please fill in the new field that appeared.

  • For “Minutes”, you’ll see the “Minutes Link” field. Enter the URL of the Minutes PDF.
  • For “Other”, you’ll see the “Custom minute text” field. Enter the text you wish to display in the Minutes column for this entry.

8) The “Additional Meeting Info” field is for any information you wish to display in the Minutes column. The content entered here will be displayed below the Minutes link or any of the other options selected.

9) Publish this entry in order to make it visible on the page. The “Publish” or “Update” button is located in the right sidebar.